Project manager's report for building design and construction
A fundamental aspect of the project management role is regular reporting of the current status of the project to the client.
The project manager needs to ensure an adequate reporting structure and calendar is in place with the consultants and contractors. Frequency and dates of project meetings need to be co-ordinated with the reporting structure.
Reporting is required for a number of reasons:
- To keep client informed of project status.
- To confirm that the necessary management controls are being operated by the project team.
- To provide a discipline and structure for the team.
- As a communication mechanism for keeping whole team up to date.
- To provide an auditable trail of actions and decisions.
Progress reporting should record the status of the project at a particular date against what the position should have been; it should cover all aspects of the project, identify problems and decisions taken or required, and predict the outcome of the project.
The project manager needs to receive individual reports from the consultants and contractor and summarise them in a report to the client. The detailed reports should be appended as a record.
Typical contents of a project manager's report would be:
- Executive summary.
- Legal agreements.
- Design status.
- Planning / building regulations status.
- Procurement status.
- Construction status.
- Statutory consents and approvals.
- Project programme and progress.
- Project financial report.
- Variation register update.
- Risk register update.
- Major decisions & approvals required
Illustrating trends visually is an excellent way of conveying information to clients and senior management.
This text in based on an extract from PROJECT MANAGEMENT, by Eric Stokes and Saleem Akram. The original manual was published in 2008. It was developed within the scope of the LdV program, project number: 2009-1-PL1-LEO05-05016 entitled “Common Learning Outcomes for European Managers in Construction”. It is reproduced here in a slightly modified form with the kind permission of the Chartered Institute of Building.
--CIOB
[edit] Related articles on Designing Buildings Wiki
Featured articles and news
A must-attend event for the architecture industry.
Caroline Gumble to step down as CIOB CEO in 2025
After transformative tenure take on a leadership role within the engineering sector.
RIDDOR and the provisional statistics for 2023 / 2024
Work related deaths; over 50 percent from constructuon and 50 percent recorded as fall from height.
Solar PV company fined for health and safety failure
Work at height not properly planned and failure to take suitable steps to prevent a fall.
The term value when assessing the viability of developments
Consultation on the compulsory purchase process, compensation reforms and potential removal of hope value.
Trees are part of the history of how places have developed.
The increasing costs of repair and remediation
Highlighted by regulator of social housing, as acceleration plan continues.
Free topic guide on mould in buildings
The new TG 26/2024 published by BSRIA.
Greater control for LAs over private rental selective licensing
A brief explanation of changes with the NRLA response.
Practice costs for architectural technologists
Salary standards and working out what you’re worth.
The Health and Safety Executive at 50
And over 200 years of Operational Safety and Health.
Thermal imaging surveys a brief intro
Thermal Imaging of Buildings; a pocket guide BG 72/2017.
Internally insulating a historical building
An experimental DIY approach using mineral thermal lime plaster.
Tree species selection for green infrastructure: A guide for specifiers.
The future of the Grenfell Tower site
Principles, promises, recommendations and a decision expected in February 2025.